Executive Assistant

Job Overview

The ideal individual should have an accounting background to play the critical role in supporting senior executives, while also offering valuable expertise in financial matters.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel coordination, and document preparation
• Draft, proofread, and send emails, reports, or other documents as required.
• Organize and maintain files, both digital and physical, ensuring that sensitive information is handled securely.
• Assist with budgeting and financial planning by tracking expenses, managing invoices, and ensuring all receipts and financial documents are processed.
• Prepare monthly, quarterly, and annual reports, tracking expenditures, and reviewing accounts.
• Help with the preparation of financial statements, balance sheets, and cash flow projections.
• Reconcile credit card statements and bank accounts for the executive team.
• Maintain records of financial transactions, ensuring compliance with accounting standards and company policies.
• Coordinate and manage specific financial projects as assigned by executives.
• Ensure the accuracy and timeliness of financial reports and data submissions for projects.
• Serve as the point of contact between the executive and other departments or external parties, particularly with respect to finance or accounting matters.
• Assist in preparing for meetings by collecting financial data and creating presentations.
• Maintain confidentiality regarding financial data and other sensitive information.
• Ensure compliance with internal and external regulations, policies, and procedures related to finance and accounting.

Skills and Qualifications

• Knowledge of accounting principles, financial reports, and budgeting.
• Degree in accounting, Finance, or a related field, or relevant experience in financial administration.
• Excellent organizational abilities to manage multiple tasks, deadlines, and priorities.
• Ensuring accuracy when processing financial documents or reports.
• Ability to communicate effectively, both written and verbally, with executives, staff, and external parties.
• Proven experience as an Executive Assistant or in a similar role, with a strong understanding of accounting principles and financial management.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software.
• Ability to identify and resolve issues related to finance, accounting, or scheduling.

Benefit

• Accomodation is available.